Mileage Charge (Rates setting)

If your location charges for miles driven, you can set a default per-mile Mileage Rate (between $0.00 and $100.00) for all new agreements going forward; currently open agreements are not affected. You can include free miles by entering the total number of Free Miles/KMs (up to 9,999) allowed per calendar day on any agreement; additional miles that exceed this threshold are charged the per-mile rate. So, if you allow 50 miles per day, an agreement that spans 3 calendar days will have a total of 150 in free miles. Any additional miles driven on any of the assigned units will be charged the per-mile rate.

However, every Rate Code offers unlimited miles, by default. So, after you've set a mileage rate and free miles, you must edit your Loaner Rate Setup and Rental Rate Setup settings and apply your set Mileage Charge value to each Rate Code. If you choose to leave Unlimited selected for a Rate Code, the Mileage Charge setting will not be applied to an agreement with that Rate Code selected. See "Set up a Mileage Charge" for more information.

About mileage charge calculations: Mileage charges are calculated at close, based on the Miles In and Miles Out, as well as number of free miles/kms offered per calendar day. Mileage charges, and any free miles/kms offered on an agreement are displayed on agreement forms, invoices, and payment receipts. See "How are mileage charges calculated?" for more information.